Team Assistant – Creative and Digital Teams
Remote in NY, DC, LA or SF
Fenton is the social change communications agency taking on the world’s toughest challenges in progressive advocacy, human rights, social and economic justice, environment, education, and public health. Primed with deep issue expertise and powered by creativity and passion, we create strategies for clients to help build a more just, equitable and sustainable world.
We are a mission driven, for-profit organization whose clients are nonprofits, foundations, and social purpose companies. We develop and execute strategic public awareness campaigns and offer a wide range of communications services including campaign messaging, media relations, digital strategy and branding.
A fast growing and award-winning agency, we lead the industry in diverse representation as 55% of our entire staff and 62% of our leadership team are people of color and 74% of our staff are women. We have a unique culture steeped in social change and activism, with a collaborative work environment, excellent benefits and a strong sense of purpose and community across the agency.
Fenton is a remote-forward agency. Employees work from their homes within a 35-mile radius of our four strategic hubs: New York City, Washington DC, Los Angeles and the Bay Area regions and also have the opportunity to gather in-person in a shared workspace.
We are seeking a highly organized and dynamic Team Assistant to join our Creative and Digital teams. This role is pivotal in ensuring smooth operations, providing support in various administrative and organizational tasks. The ideal candidate will be a proactive team player with excellent communication skills and a keen eye for detail.
Essential responsibilities include, but are not limited to:
- Scheduling Support: Provide assistance in scheduling meetings to ensure seamless coordination of meetings and deadlines.
- Organizational Skills: Assist in the organization and management of creative assets, maintaining a systematic approach to handle digital files and documents.
- Document Creation: Setting up Google Docs/Slides/Sheets. Maintain a general familiarity with creative tools and image file types, such as Adobe Creative Cloud.
- Meeting Participation and Note-Taking: Actively participate in the weekly Creative or Digital Capacity calls. Responsibilities include listening and taking notes to capture key decisions and action items.
- Forecast Updating: Post-meeting, update the Kantata forecast to reflect discussions from the Creative Capacity call. Ensure that the workload and project forecasts are updated and as accurate as possible.
- Request / Traffic Monitoring[1]: Monitor traffic emails and flag any that remain unanswered
- Process & File Management: Ensure a comprehensive grasp of creative workflows, focusing on project intake and file exportation. Assist both creative and non-creative team members with inquiries about file retrieval, submission of creative requests, file version control, and overall process navigation.
- Invoice & Vendor Management: Diligently update, track, and maintain records of vendors and freelancers. Manage invoices and provide administrative support for vendor and freelancer inquiries.
Qualifications:
- Proven experience in an administrative or assistant role, preferably within a creative or dynamic team environment.
- Excellent organizational and time-management skills.
- Strong communication and note-taking abilities.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Basic knowledge of or willingness to learn creative software and tools, such as Adobe Cloud.
- A team player with a positive attitude and strong problem-solving skills.
Fenton Offers
- A competitive salary against industry standards
- Commitment to pay equity practices – published salary bands across all levels
- Salary band for Team Assistant = 50,000 – 60,000
- Year-end discretionary bonus
- Comprehensive healthcare plans
- Flexible Spending Account (FSA)
- 401K with employer match
- Profit sharing plan
- Generous PTO – 12 vacation days, 5 personal days, 10 sick days
- 11 paid company holidays
- Discretionary company closing between the Christmas and New Year’s holidays
- Pre-tax commuter benefits via WageWorks
- Mobile Phone Reimbursement
- We have adopted a hybrid remote/in-office worksite model. You have the option to work remotely from your home and will travel to Company meetings/events as needed, or you can work from any one of our shared office locations. When business related travel is required, it will be approved in accordance with our standard Travel and Expense policy. All travel plans and cost must be approved in advance.
Fenton is an anti-racist and intersectional organization that prioritizes the needs of those who have been historically marginalized or oppressed. We do the work of creating positive social change as an act of repairing the harm done to those who have been and are currently disenfranchised across racial, gender, sexual orientation and preference, religious and other marginalized backgrounds. We are committed to doing work that is rooted in justice and equity and continuing to learn how to do this work better. You can read our full DEI statement here. https://fenton.com/dei-statement/
People of color, members of the LGBTQ+ community, people with disabilities and women are strongly encouraged to apply. As an Equal Opportunity Employer, we are committed to building and nurturing a diverse and inclusive staff. We believe that our firm’s continued success is driven by hiring and retaining high caliber staff from all backgrounds, experiences, identities, and orientations. We are committed to supporting our staff in growing their careers. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please email Human Resources (lgomez@fenton.com) and let us know the nature of your request and your contact information.
